Electronic Patient Report Form (ePRF)

Wellington Free Ambulance is moving from paper to electronic patient records from March 2018.
‹ Clinical Services
"ePRF is going to be fantastic for us GPs and our patients. Often patients can't remember specifics or advice given to them by paramedics as it was a stressful situation they were in at the time. This will change that, allowing GP's to have all the information they need, in one place." – GP at City Medical Centre.

Wellington Free Ambulance is moving from paper to electronic patient records from March 2018.

This change brings with it improved data quality and patient care.

It is a step towards information sharing between health services which over time will mean one record, one story, and joined up care plans.

What is ePRF?

At the moment every time a Wellington Free Ambulance paramedics visits, treats, or transports a patient, hand write notes on a ‘Patient Report Form.’ This document holds the patient’s personal information, our assessment of their condition, and how we treat it. It is manually transferred into a database which has no interface with other health services.

ePRF does the same thing electronically using a portable tablet. The ePRF programme takes paramedics through a set of questions and fields to ensure all the key information is captured in a consistent way. The programme has been designed to talk with the data sources of other health services. It has the ability to analyse data trends for system wide quality improvement.

ePRF improves quality and patient care.

The benefits

For patients

  • Better care as a result of paramedics having access to their condition and treatment history.

For hospitals

  • Electronic information that is easy to read, consistent, and complete.
  • In the future hospitals can ask to receive ambulance data directly to their clinical workstation systems.

For primary care, medical centres and other care facilities

  • High quality patient information will make the transfer of care easier.
  • Improved care planning through complete and up-to-date patient information.

Say goodbye to…

  • Handwritten patient report forms that are hard to read or incomplete.
  • Missing NHI numbers

Say hello to…

  • Concise clinical records that are electronically available to hospitals and care facilities.
  • Up to date patient information.

How it works

If you are a hospital
Paramedics will present the information recorded in the patients ePRF as an Ambulance Care Summary (ACS). This will be downloaded and printed as part of the handover process.

To do this we need access to a computer (internet) and printer.

If you are a GP or care facility
Patients we’ve seen will come with an Ambulance Care Summary Advice Sheet. This sheet has a secure unique access code for the patient’s ACS, which stays active for seven days. After that you can access the ACS by contacting us directly.

Your reception will need a computer with internet access and a printer so you can access the ACS. It can be saved as part of the patient’s file as required.

Download the document on the left for a 'how to' guide for accessing ACS. 

Visit the ACS site: https://acs.wfa.org.nz/

Opening doors for future care

ePRF is a step towards information sharing between ambulance, hospitals and primary care.

The possibilities include:

  • Us sharing patient treatment information with their GP when they are cared for in their home or community.
  • Hospitals receiving ePRF data directly to their clinical workstation systems.
  • Integration with the Shared Care Record to:
    – Make ePRF information available to all subscribers
    – Give paramedics access to relevant patient information at the place of care.
  • Systems that collect information in a way that allows us to identify and learn from themes for research and training purposes.
  • Consistent data coding across DHB, ambulance and primary health.

Working together

We are pleased to be working with you to get the best out of ePRF.

Let’s get together to work out:

  • How the transfer of care will work in practice
  • What training we can offer to ensure you are comfortable with the change.

If you have any questions contact:

Our helpdesk
0800 WFA PRF (0800 932 773)